LIVE YOUR TODAY ◇ PLAN YOUR TOMORROW Annual Signature Financial Planning Symposium 2020 l 7 October 2020
September 10, 2020President Guidance Notes on AGM 2020 Resolutions
October 22, 2020
Annual General Meeting
NOTICE IS HEREBY GIVEN that the 20th Annual General Meeting of the Financial Planning Association of Malaysia (FPAM) will be held virtually on Saturday, 7 November 2020 at 9.30 am. for the following purposes:
1. To receive the President’s Statement and Board of Governor’s report on the activities of the Association for the year ending 31 December 2019.
2. To receive the audited accounts of the Association for the year ending 31 December 2019.
3. To re-appoint Baker Tilly Monteiro Heng as the auditors and to authorize the Board to determine their remuneration.
4. To consider and if though fit, pass the following Resolutions:
Resolution 4.1:
Rectification of ROS Records of FPAM Constitution
ROS has written to inform FPAM that in their records of the FPAM Constitution, these mandatory clauses are missing. These are existing clauses; they are not new.
Therefore, ROS has advised FPAM to table the said clauses for Certified Members’ endorsement so that these clauses can be added back to the Constitution for them to rectify their records accordingly.
Appendix to the Said Clauses:
| Clause 6 General Meeting | Clauses 6.3 to 6.11 |
| Clause 7 Voting and Holding Offices | Clauses 7.1 to 7.4 |
| Clause 8 Officer of the Association | Clauses 8.1 to 8.22 |
| Clause 9 Duties of Office Bearers | Clause 9.4 to 9.5 |
| Clause 10 Secretariat | Clause 10.1 |
| Clause 12 Chapters | Clauses 12.1 to 12.6 |
| Clause 13 Disclosure of Interest | Clauses 13.1 to13.3 |
| Clause 14 Indemnity | Clauses 14.1 |
| Clause 15 Financial Provision | Clauses 15.4 to 15.7 |
Resolution 4.2:
Enhancement of the Operations of BOG in FPAM Constitution Clauses 8.7-8.13
| Clauses | New | Existing |
| Clause 8.7 | The operations of FPAM shall henceforth be apportioned under these 3 pillars for greater transparency, better governance, and sustainability to serve and enhance the Member’s interest.
Pillar 1: Pillar 2: Pillar 3: |
The main operations of the BOG shall be conducted by two boards, namely: – (i)The Board of Certification and Standards (ii)The Board of Membership Affairs. |
| Clause 8.8 | Sets out the functions of the Pillar 1: Certification & Education
1. Certification |
A Board of Certification and Standards (hereinafter referred to as “BOCS”) shall be formed comprising of a maximum of ten (10) members. The composition of the BOCS shall consist of a Chairman, two (2) Deputy Chairmen, and up to a maximum of seven (7) members. The function of the BOCS will be supported by three (3) committees, which are:-
(i) Standards and Professional Review Committee The chairman of each of these committees shall be from a member of the BOG. |
| Clauses | New | Existing |
|
Clause 8.9 |
Set out the functions of the Pillar 2: Industry Development
1. Professional Standards & Disciplinary Matters |
A Board of Membership Affairs (hereinafter referred to as “BOMA”) shall be formed comprising of a maximum of ten (10) members. The composition of the BOMA shall consist of a Chairman, two (2) Deputy Chairmen, and up to a maximum of seven (7) Board members. The function of the BOMA will be supported by three (3) committees, which are: – |
| Clause 8.10 | Set out the functions of the Pillar 3: Financial Literacy Programmes1. Collaborations 2. Education & Workshops 3. Outreach Talks 4. Print & online publication 5. Marketing & Communication 6. Related Matters |
The Chairman and the two Deputy Chairmen of the BOCS and BOMA shall be elected by the BOG. The BOCS and the BOMA shall nominate candidates to fill any vacant seats on their respective boards. The BOG may either accept or reject the nomination. If the candidate is accepted, the appointment to the respective board will be effective. |
| Clause 8.11 | Changes to Functions of the Pillars
Any significant changes/ amendments to these Pillars are at the discretion of the BOG and shall be brought before the Certified Members. |
All members of the BOCS and BOMA will serve for a term of two (2) years. Retiring BOCS and BOMA members may seek re-appointment. |
| Clause 8.12 | Committee Members of Pillar 1, 2 & 3
Each Pillar shall have a minimum of 3 and a maximum of 10 candidates. The Chairperson and the Deputy Chairperson(s) to be appointed by the BOG. The respective Pillar Chairperson shall nominate other committee members for BOG consideration. Any casual vacancies shall also require BOG approval. All committee members of the Pillars will serve for a maximum term of two (2) years. Retiring members may seek re-appointment, subject to BOG approval. |
At least three (3) BOCS members must be present for its proceedings to be valid and to constitute a quorum. |
| Clauses | New | Existing |
|
Clause 8.13 |
Quorum for Pillar 1, 2 & 3
The required quorum shall be a minimum of 3 committee members including the Chairperson or the Deputy Chairperson. |
At least three (3) BOMA members must be present for its proceedings to be valid and to constitute a quorum. |
5. To transact any other ordinary business for which due notice shall have been given.
By Order of the Board
Mr. David Dinesh Mathew
Honorary Secretary
Kuala Lumpur
Date posted: 18 October 2020
Date Amended: 30 October 2020
Notes:
Only Certified Members of the Association who have fully paid all fees payable in respect of their recertification before the date of the Annual General Meeting are entitled to attend and vote at the Annual General Meeting. No proxies are allowed.
